Designated informal gatherings

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Section 90(8) and (8a) of the Local Government Act 1999 (Act) operates to enable Council to lawfully hold informal gatherings or discussions of members of Council or a Council Committee, with or without Council employees, provided that:

  • any matters discussed relating to a matter that would ordinarily form part of the agenda for a formal meeting of the Council or a Council Committee are not dealt with in such a way as to obtain, or effectively obtain a decision; and
  • the Council has adopted a policy on the holding of informal gatherings and discussions and the informal gatherings and discussions comply with the policy.

Regulation 8AB of the Local Government (General) Regulations 2013 (Regulations) details the requirements and procedures for the holding of 'designated informal gatherings and discussions'. Informal Gatherings and Discussions Policy.

'Designated informal gatherings or discussions' will be used for the sole purpose of discussing a matter that is, or is intended to be, part of the agenda for a formal meeting of the Council or Council Committee.

All designated informal gatherings or discussions will be held in a place open to the public unless the designated informal gathering or discussion is one that Council or the CEO has declared will be held in confidence.

Council or the CEO will only declare that a designated informal gathering or discussion will be held in confidence on a case by case basis, and the Council or CEO will only declare that such a designated informal gathering or discussion will be held in confidence if it is:

  • a planning session of a strategic or general nature; or
  • a briefing relating to information or a matter of a confidential nature within the ambit of s90(3) of the Act.

Details of designated informal gatherings

Informal gatherings 2021

Date Time Topic and venue Open to the Public Reason for confidence
20/07/2021 6:20 PM Renewal SA briefing on the LeCornu Forestville site,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
20/07/2021 5:50 PM Update on Council's 'Trees in Challenging Spaces' Strategy,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
06/07/2021 6:20 PM Festivals 2021/22,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
06/07/2021 5:50 PM Proponent Led Code Amendment 1,
Civic Centre - George Robertson Room
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(j)(i) and (j)(ii) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions because this information is required to be dealt with in confidence to ensure that Council does not divulge confidential information provided to it by a Minister for the Crown.
15/06/2021 5:45 PM Community Consultation feedback on 21/22 budget,
Civic Centre - George Robertson Room
Yes N/A
01/06/2021 5:45 PM Representation Review,
Civic Centre - George Robertson Room
Yes N/A
18/05/2021 6:00 PM River Torrens land division (former Thebarton University site),
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
18/05/2021 5:45 PM CWT Open Space Plan,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
04/05/2021 6:00 PM Thebarton Oval redevelopment,
Civic Centre - George Robertson Room
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality owed to the relevant parties.
20/04/2021 5:45 PM Proposed indoor sporting facility at 2 Retallack Avenue, Marleston,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
06/04/2021 6:00 PM Proposed Budget & Annual Business Plan 2021/22,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
06/04/2021 5:30 PM Representation Options Paper,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
16/03/2021 5:45 PM COVID-19 Learnings and Future Strategies,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
19/01/2021 6:00 PM 2021 Draft Infrastructure and Asset Management Plans Overview,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.

Informal gatherings 2020

Date Time Topic and venue Open to the Public Reason for confidence
17/11/2020 6:00 PM City of West Torrens Community Plan,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
03/11/2020 6:00 PM Changes to the Draft Planning and Design Code,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
01/09/2020 5:45 PM Post September COVID measures for the CWT Community,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
18/08/2020 6:15 PM Breakout Creek Stage 3 (August 2020),
Via Electronic Means Only
No Due to the current major emergency declaration of COVID-19.
04/08/2020 6:00 PM Local Government Reform Overview,
Civic Centre - George Robertson Room
No Due to the current major emergency declaration of COVID-19.
21/07/2020 6:00 PM Breakout Creek Stage 3 (July 2020),
Civic Centre
No Due to the current major emergency declaration of COVID-19.
07/07/2020 6:00 PM Planning Reform Update,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
No Due to the current major emergency declaration of COVID-19.
02/06/2020 6:00 PM Elected Member Budget Briefing,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
No The Chief Executive Officer has determined that the public be excluded from this informal gathering in accordance with sections 90(8) and 90(8a) of the Act and clause 5.4.2a of the Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering is a briefing session of a strategic nature.
03/03/2020 5:45 PM Economic Development Plan,
Civic Centre - George Robertson Room
Yes NA
18/02/2020 5:45 PM AdaptWest Coastal Inundation Report,
Civic Centre
Yes NA
04/02/2020 6:00 PM Stormwater Management Plans - the West Torrens Experience,
Civic Centre - George Robertson Room
Yes NA

Informal gatherings 2019

Date Time Topic and venue Open to the Public Reason for confidence
19/11/2019 5:45 PM River Torrens Governance Review,
Civic Centre
Yes NA
14/11/2019 5:45 PM Elected Member Planning Reform Briefing,
George Robertson Room
Yes NA
05/11/2019 6:00 PM SANFL - Thebarton Oval,
George Robertson Room
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to South Australian National Football League (SANFL).
15/10/2019 6:00 PM Breakout Creek Stage 3,
Civic Centre
Yes NA
03/10/2019 6:00 PM Plympton Residential Development Plan Amendment briefing,
Civic Centre
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information relating to a proposed amendment to a Development Plan under the Development Act 1993 before a Development Plan Amendment proposal relating to the amendment is released for public consultation under that Act and the disclosure of which would breach a duty of confidentiality due to Holmes Dyer and Resource Co.
02/10/2019 6:00 PM Adelaide Airport Masterplan Workshop,
Civic Centre
Yes NA
03/09/2019 6:00 PM Adelaide Airport Masterplan,
Civic Centre
Yes NA
06/08/2019 6:00 PM Plympton Residential Development Plan Amendment (August),
Civic Centre
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to Holmes Dyer and Resource Co.
04/07/2019 6:00 PM Plympton Residential Development Plan Amendment proposed for 65-73 Mooringe Avenue, Plympton (Privately Funded) Workshop,
Civic Centre
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information relating to a proposed amendment to a Development Plan under the Development Act 1993 before a Development Plan Amendment proposal relating to the amendment is released for public consultation under that Act and the disclosure of which would breach a duty of confidentiality due to Holmes Dyer and Resource Co.
04/06/2019 6:00 PM PDI Contributory Items,
George Robertson Room
Yes NA
09/05/2019 6:00 PM Community Needs Analysis,
George Robertson Room
Yes NA
07/05/2019 6:00 PM Plympton Residential Development Plan Amendment proposed for 65-73 Mooringe Avenue, Plympton (Privately Funded),
George Robertson Room
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to Holmes Dyer and Resource Co.
12/04/2019 9:30 AM Plympton Residential Development Plan Amendment,
Mooringe Avenue, Plympton
No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(m) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information relating to a proposed amendment to a Development Plan under the Development Act 1993 before a Development Plan Amendment proposal relating to the amendment is released for public consultation under that Act.
02/04/2019 6:00 PM Proposed Budget and Annual Business Plan 2019/20,
George Robertson Room
Yes NA
19/03/2019 6:00 PM Public Realm Design Manual,
George Robertson Room
Yes NA
06/03/2019 6:00 PM AdaptWest Regional Workshop - City of West Torrens, Charles Sturt and Port Adelaide Enfield,
Education Development Centre (EDC) - 4 Milner Street, Hindmarsh
Yes NA

Informal gatherings 2018

Date Time Topic and venue Open to the Public Reason for confidence
26/11/2018 6:30 PM Swearing in Ceremony for the New Council,
George Robertson Room
Yes NA
16/10/2018 6:00 PM Aircraft Noise Survey Outcomes,
George Robertson Room
Yes NA
04/10/2018 5:30 PM Independent Members of the Audit Prescribed Committee Selection Panel,
Civic Centre
No The CEO has determined that the public be excluded from this informal gathering in accordance with Section 90(3)(a) and 90(3)(g) of the Local Government Act 1999, in that the informal gathering will consider information the disclosure of which would be unreasonable given it contains personal information relating to the applicants which could inadvertently prejudice their future career aspirations and breach any duty of confidentiality owed to them by Council.
21/08/2018 6:00 PM Summer Festival Program 2019,
George Robertson Room
Yes NA
24/07/2018 8:00 PM Proposed Planning Delegations,
Council Chamber, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
17/07/2018 6:00 PM Employment Lands Analysis,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
03/07/2018 6:00 PM Household Facility Development at the Waste Transfer Station,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
05/06/2018 6:00 PM Marion Road Planning Study,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
15/05/2018 6:00 PM iResponda,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
17/04/2018 6:00 PM Disability Action and Inclusion Plan,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
06/03/2018 6:00 PM Public Realm Principles,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
06/03/2018 6:00 PM Proposed Budget and Annual Business Plan 2018/19,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
20/02/2018 6:00 PM DPTI Planning Reforms,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
06/02/2018 6:00 PM Memorial Gardens Playspace Concept Plan,
George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive, HILTON SA 5033
Yes NA
30/01/2018 6:00 PM West Beach Road Upgrade,
112 West Beach Road, West Beach
Yes NA

Informal gatherings 2017

Date Time Venue Topic Open to the Public Reason for confidence
2 February 2017 6.00pm - 7.00pm Civic Centre Meeting Room, 165 Sir Donald Bradman Drive HILTON SA 5033 City of West Torrens Road Safety Group Yes NA
7 February 2017 6:00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Marleston TAFE Ministerial DPA No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(g) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to TAFE SA.
1 March 2017 5.00pm - 6.00pm Mayor's Reception Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 nderdale/Torrensville Development Plan Amendment - Zone Policy Options Review Yes NA
7 March 2017 6.00pm - 7.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Tourism Destination Action Plan - Western Region Tourism Plan Yes NA
21 March 2017 6:00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Underdale/Torrensville DPA Yes NA
4 April 2017 6.00pm - 7.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Budget and Annual Business Plan 2017/18 Yes NA
8 April 2017 9.00am - 4.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Strategic Planning Day No The Chief Executive Officer has determined that the public be excluded from this informal gathering in accordance with sections 90(8) and 90(8a) of the Act and clause 5.4.2a of the Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering is a planning session of a strategic nature.
2 May 2017 6.00pm - 7.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 PDI Act Implementation - update Yes NA
1 June 2017 6.00pm - 7.00pm Civic Centre Meeting Room, 165 Sir Donald Bradman Drive HILTON SA 5033 City of West Torrens Road Safety Group Yes NA
6 June 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Former Boral Batching Plant, North Plympton - developer funded DPA Yes NA
20 June 2017 7.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Underdale / Torrensville DPA Yes NA
6 July 2017 6.00pm - 7.00pm Civic Centre Meeting Room, 165 Sir Donald Bradman Drive HILTON SA 5033 City of West Torrens Road Safety Group Yes NA
18 July 2017 6.00pm - 7.30pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Valuer-General Annual Engagement with Council Yes NA
1 August 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Thebarton Theatre Update Yes NA
15 August 2017 6:00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Council Assessment Panel - Terms of Reference Yes NA
5 September 2017 6:00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Tree Management Strategy Yes NA
12 September 2017 6.00pm - 7.00pm Mayor's Reception Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Underdale and Torrensville Ward Members Briefing Yes NA
19 September 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Privately Funded DPA - Sir Donald Bradman Drive, Hilton (ALDI Stores Pty Ltd) Yes NA
3 October 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Underdale / Torrensville DPA Yes NA
19 September 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Privately Funded DPA - Sir Donald Bradman Drive, Hilton (ALDI Stores Pty Ltd) Yes NA
10 October 2017 5.00pm Mayor's Reception Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 SAPOL Terrorism Risk Briefing Yes The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(g) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to SAPOL.
17 October 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Morphettville Racecourse Ministerial DPA Yes NA
7 November 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Asset Management Plans Update Yes NA
21 November 2017 6.00pm George Robertson Room , Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Urban Heat Mapping Yes NA
29 November 2017 6.00pm George Robertson Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Australia Day Awards Nominations No The CEO has determined that the public be excluded from this informal gathering in accordance with Section 90(3)(a) in that the informal gathering will consider information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).
6 December 2017 6.00pm Mayor's Reception Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Review of Parking Policy Yes NA

Informal gatherings 2016

Date Time Venue Topic Open to the Public Reason for confidence
28 November 2016 6:00pm Mayor's Reception Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 Australia Day Awards Nominations No The CEO has determined that the public be excluded from this informal gathering in accordance with Section 90(3)(a) in that the informal gathering will consider information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead)
1 December 2016 5.30pm - 7.30pm Mayor's Reception Room, Civic Centre, 165 Sir Donald Bradman Drive HILTON SA 5033 West Torrens Waste Working Party Meeting Yes NA
8 December 2016 6:00pm - 7:00pm Civic Centre Meeting Room, 165 Sir Donald Bradman Drive HILTON SA 5033 City of West Torrens Road Safety Group Yes NA