Informal gatherings

Informal Gatherings
Section 90(8) and (8a) of the Local Government Act 1999 (Act) operate to enable Council to lawfully hold informal gatherings or discussions of members of Council or a Council Committee, with or without Council employees, provided that:
 
  • any matters discussed relating to a matter that would ordinarily form part of the agenda for a formal meeting of the Council or a Council Committee are not dealt with in such a way as to obtain, or effectively obtain a decision; and
  • the Council has adopted a policy on the holding of informal gatherings and discussions and the informal gatherings and discussions comply with the policy.
Regulation 8AB of the Local Government (General) Regulations 2013 (Regulations) details the requirements and procedures for the holding of “designated informal gatherings and discussions”. The policy is available via our website. 
 
“Designated Informal gatherings or discussions” will be used for the sole purpose of discussing a matter that is, or is intended to be, part of the agenda for a formal meeting of the Council or Council Committee.
 
All designated informal gatherings or discussions will be held in a place open to the public unless the designated informal gathering or discussion is one that Council or the CEO has declared will be held in confidence.
 
Council or the CEO will only declare that a designated informal gathering or discussion will be held in confidence on a case by case basis, and the Council or CEO will only declare that such a designated informal gathering or discussion will be held in confidence if it is:
  • a planning session of a strategic or general nature; or
  • a briefing relating to information or a matter of a confidential nature within the ambit of s90(3) of the Act.
 

Details of upcoming designated informal gatherings:

2017

  
Date
Time
Venue
Topic
Open to the Public
Reason for confidence
2 February 2017 6.00pm - 7.00pm Civic Centre Meeting Room
165 Sir Donald Bradman Drive 
HILTON SA 5033
City of West Torrens Road Safety Group  Yes  NA
7 February 2017 6pm  George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Marleston TAFE Ministerial DPA   No The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(g) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to TAFE SA.
1 March 2017 5.00pm - 6.00pm Mayor's Reception Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Underdale/Torrensville Development Plan Amendment - Zone Policy Options Review Yes NA
7 March 2017 6.00pm - 7.00pm 

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

Tourism Destination Action Plan - Western Region Tourism Plan Yes   NA 
21 March 2017 6.00pm 

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

Underdale/Torrensville DPA Yes NA
4 April 2017 6.00pm - 7.00pm

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

Budget and Annual Business Plan 2017/18 Yes NA
8 April 2017 9.00am - 4.00pm  George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Strategic Planning Day No The Chief Executive Officer has determined that the public be excluded from this informal gathering in accordance with sections 90(8) and 90(8a) of the Act and clause 5.4.2a of the Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering is a planning session of a strategic nature.
2 May 2017 6.00pm - 7.00pm 

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

PDI Act Implementation - update Yes NA
1 June 2017 6.00pm - 7.00pm  Civic Centre Meeting Room
165 Sir Donald Bradman Drive
HILTON SA 5033 
City of West Torrens Road Safety Group Yes  NA
6 June 2017 6.00pm George Robertson Room
Civic Centre 
165 Sir Donald Bradman Drive 
HILTON SA 5033
Former Boral Batching Plant, North Plympton - developer funded DPA Yes NA
20 June 2017 6.00pm George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Underdale / Torrensville DPA Yes  NA
6 July 2017 6.00pm - 7.00pm Civic Centre Meeting Room
165 Sir Donald Bradman Drive
HILTON SA 5033
City of West Torrens Road Safety Group  Yes  NA
6 July 2017 7.00pm  George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
PDI Act Update and Council Assessment Panels  Yes NA
18 July 2017 6.00pm - 7.30pm  George Robertson Room
Civic Centre 
165 Sir Donald Bradman Drive 
HILTON SA 5033
Valuer-General Annual Engagement with Council  Yes  NA
1 August 2017 6.00pm

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

Thebarton Theatre Update Yes NA
15 August 2017 6.00pm George Robertson Room
Civic Centre 
165 Sir Donald Bradman Drive
HILTON SA 5033
Council Assessment Panel - Terms of Reference  Yes  NA
5 September 2017 6.00pm 

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

Tree Management Strategy  Yes NA
12 September 2017 6.00pm - 7.00pm Mayor's Reception Room 
Civic Centre 
165 Sir Donald Bradman Drive 
HILTON SA 5033
Underdale and Torrensville Ward Members Briefing  Yes  NA
19 September 2017 6.00pm George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive 
HILTON SA 5033
Privately Funded DPA - Sir Donald Bradman Drive, Hilton (ALDI Stores Pty Ltd) Yes NA
3 October 2017 6.00pm George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Underdale / Torrensville DPA Yes  NA
10 October 5.00pm Mayor's Reception Room 
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
SAPOL Terrorism Risk Briefing Yes The Chief Executive Officer has determined that the public be excluded from this designated informal gathering in accordance with Section 90(3)(g) of the Local Government Act 1999 and clause 5.4.2 of Council Policy - Informal Gatherings and Discussions on the basis that the informal gathering will consider information the disclosure of which would breach a duty of confidentiality due to SAPOL.
17 October  6.00pm George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Morphettville Racecourse Ministerial DPA Yes NA
7 November 2017 6.00pm

George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033

Asset Management Plans Update  Yes  NA
21 November 2017 6.00pm  George Robertson Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Urban Heat Mapping  Yes  NA
29 November 2017 6.00pm Mayor's Reception Room 
Civic Centre 
165 Sir Donald Bradman Drive 
HILTON SA 5033
Australia Day Awards Nominations No
The CEO has determined that the public be excluded from this informal gathering in accordance with Section 90(3)(a) in that the informal gathering will consider information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

 
6 December 2017 6.00pm Mayor's Reception Room
Civic Centre 
165 Sir Donald Bradman Drive 
HILTON SA 5033
Review of Parking Policy  Yes NA

 

2016

Date
Time
Venue
Topic
Open to the Public
Reason for confidence
28 November 2016
6pm
Mayor's Reception Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033
Australia Day Awards Nominations
No
The CEO has determined that the public be excluded from this informal gathering in accordance with Section 90(3)(a) in that the informal gathering will consider information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead)
1 December 2016

5.30pm - 7.30pm

Mayor's Reception Room
Civic Centre
165 Sir Donald Bradman Drive
HILTON SA 5033 
West Torrens Waste Working Party Meeting   Yes  NA
8 December 2016 6.00pm - 7.00pm Civic Centre Meeting Room
165 Sir Donald Bradman Drive
HILTON SA 5033 
City of West Torrens Road Safety Group  Yes NA